Executive Assistant

Key Details:

  • Join a fast-paced, outcome-oriented recruiting team serving the food and agribusiness industry
  • $65-70K base salary + commission + 4 weeks vacation + 401(k) + healthcare
  • Onsite position in Woodland, CA

Executive Assistant – Talent & Operations

  • Location: Woodland, CA

  • Full-time | Onsite position

  • Salary: $65,000–$70,000 base salary + healthcare + 401K + 4 weeks paid vacation

About the Role
As the Executive Assistant – Talent & Operations, you will report directly to our Managing Partner and will play a key role in supporting recruiting operations, candidate experience, system management, and event coordination. You’ll work in a dynamic environment where no two days are the same, helping to streamline processes and drive efficiency across the company.

Key Responsibilities
Candidate Support (50% of your time)

  • Conduct pre-screen calls with 100–200 job applicants monthly.
  • Format resumes and coordinate interview scheduling.
  • Ensure timely communication and follow-ups to provide a positive candidate experience.

Pipeline & Hiring Process Management (20% of your time)

  • Keep hiring processes on track by updating candidate statuses and job postings.
  • Manage hiring data, ensuring transparency and efficiency.
  • Track hiring metrics and help maintain an organized recruitment pipeline.

Marketing & Communications Support (10% of your time)

  • Assist in project management of salary reports, newsletters, and industry articles.
  • Share job postings and content on LinkedIn and other platforms.
  • Monitor marketing metrics and help optimize engagement.

System & Operations Management (10% of your time)

  • Manage our applicant tracking system (ATS) and optimize workflows.
  • Develop and maintain standard operating procedures (SOPs).
  • Troubleshoot technical issues and coordinate with IT support.

Event & Logistics Coordination (10% of your time)

  • Organize industry events, including travel, vendors, and promotional materials.
  • Support team operations, vendor management, and office supply ordering.
  • Coordinate gifting and holiday packages for key clients and candidates.

Ideal Candidate

  • Highly organized, detail-oriented, and able to juggle multiple priorities.
  • A great communicator with strong follow-through and problem-solving skills.
  • Tech-savvy, comfortable using ATS, CRM, and marketing platforms.
  • A proactive self-starter who enjoys streamlining processes and supporting a team.

Preferred Experience & Skills

  • 2+ years of customer service, executive support, HR, or recruiting experience.
  • Proficiency in ATS (Bullhorn preferred), LinkedIn, and MS Office, etc.
  • Experience in event planning or project coordination is a plus!

Why Join Us?

  • Be part of a collaborative and driven team.

  • Work on exciting projects that impact hiring and industry events.

  • Opportunity for growth and development in a dynamic work environment.

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